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The Documents Folder

Modified on Mon, 11 Jul 2016 at 02:33 PM


The Documents Folder allows room Admins to upload and share files with other room users. Files can be uploaded for public use for the entire room, or private use available to room Admins and Presenters.

Any type of file can be uploaded and shared. To keep files private and hidden from attendees, simply mark the file as Private when performing the upload.


To enable the Document tool:

  1. Sign in as a configuration page admin or a super admin.
  2. Click Modify Room Settings.
  3. Next, click the desired room to view or modify the configuration.
  4. Scroll and locate Show Documents Folder.
  5. Select the checkbox if it has no tick mark.
  6. Update setting.
  7. To reflect the changes, end the room and open a new session.

 

To upload a document:

  1. Click Documents tool.
  2. Click + button.
  3. Click Add new file radio button (selected by default).
  4. Browser the file and open.
  5. Click Private if you want to share document among moderators/presenters but not with attendees.
  6. Add comments if necessary.
  7. Click Announce in chat if you want to share it on the fly.

 

To upload a link: 

  1. Click Documents tool.
  2. Click + button.
  3. Click Add new link radio button (not selected by default).
  4. Provide a name.
  5. Copy and paste or type the URL (accurately).
  6. Click Test button to test the link. Please note that if the room is using secure channels, you have to add HTTPS links (secure links)
  7. Click Private if you want to share document among moderators/presenters but not with attendees.
  8. Add comments if necessary.
  9. Click Announce in chat if you want to share it on the fly.

 

Sharing the content:

If you recently added a new URL to your favorite links section or a new file to your Documents Folder section then a great way to notify all of your attendees is via the Send selected files as reference to General Chat. This option will allow you to send one or multiple files and links into the chat room for everyone to see. Performing this action is simple.

  1. For example, open the Documents Folder and select the file(s) and/or link(s) you wish to share with everyone in the room, by ticking the check-box. 
  2. Once the file(s) are selected, simply click the small circle icon with double arrows, to share it in the general chat. 
  3. Attendees will see an access link appear in their chat window (General chat window).


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